ASTEME Academy

Effective Date: May 15, 2026

ASTEME Academy (“ASTEME,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information of students, families, staff, and school community members who use the ASTEME Academy mobile application, web platform, and related services (collectively, the “Services”).

This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices available to users.

Information We Collect

Account Information

We may collect:

  • Parent and guardian names
  • Student names
  • Teacher and staff names
  • Email addresses
  • Phone numbers
  • User account identifiers
  • School affiliation and classroom information

Attendance and Operational Data

We may collect:

  • Student sign-in and sign-out records
  • Pick-up queue activity
  • Field trip attendance records
  • Classroom and group assignments
  • Extended care attendance records
  • Time and date logs
  • Guardian relationship information

Photos and Uploaded Content

Users may upload or generate:

  • Incident report photos
  • Student-related documentation
  • Guardian identification photos
  • QR codes
  • Signatures for sign-in and sign-out verification

Device and Technical Information

We may automatically collect:

  • Device type
  • Operating system
  • App version
  • Crash diagnostics
  • Firebase-generated device identifiers
  • Push notification tokens
  • Log data

Camera Usage

The app may request camera access for:

  • QR code scanning
  • Incident report photo uploads
  • Guardian ID verification
  • License plate scanning for pick-up workflows

How We Use Information

We use collected information to:

  • Operate school attendance and dismissal systems
  • Facilitate parent and staff communication
  • Improve school safety procedures
  • Generate administrative reports
  • Support incident documentation
  • Manage field trips and group assignments
  • Authenticate users
  • Synchronize data across devices
  • Improve app performance and reliability
  • Provide customer and technical support

Firebase and Third-Party Services

ASTEME Academy uses Firebase services provided by Google, including:

  • Firebase Authentication
  • Cloud Firestore
  • Firebase Storage
  • Firebase Cloud Messaging
  • Firebase Analytics
  • Crash reporting tools

These services may process data in accordance with Google’s privacy policies.

Data Sharing

We do not sell personal information.

Information may be shared only:

  • With authorized school staff and administrators
  • With authorized parents or guardians connected to a student account
  • With service providers supporting app infrastructure and functionality
  • When required by law, court order, or legal obligation
  • To protect the safety and security of students, staff, or users

Data Retention

We retain information only as long as necessary for:

  • School operational purposes
  • Legal and compliance obligations
  • Safety documentation
  • Administrative reporting
  • Technical support and auditing

Schools and administrators may request deletion of records where legally permitted.

Security

We implement reasonable administrative, technical, and organizational safeguards designed to protect user information.

However, no electronic system can guarantee absolute security.

Children’s Privacy

ASTEME Academy is designed for use by schools, parents, guardians, teachers, and authorized staff.

Student information is managed under school supervision and parental authorization where applicable.

We do not knowingly collect personal information directly from children without appropriate authorization.

User Rights and Choices

Depending on applicable laws and school policies, users may request:

  • Access to personal information
  • Correction of inaccurate information
  • Deletion of eligible records
  • Account updates
  • Communication preference changes

Requests may be submitted using the contact information below.

Push Notifications

The app may send notifications related to:

  • Pick-up queue updates
  • Announcements
  • Attendance activity
  • Messages
  • School operational alerts
  • Incident notifications

Users may manage notification preferences through device settings.

Changes to This Privacy Policy

We may update this Privacy Policy periodically.

Updated versions will be posted within the app or on our website with a revised effective date.

Contact Information

ASTEME Academy

Website: https://asteme.com

Support: https://asteme.com

Email: hogan@asteme.com